New Family Information Page

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Information for New Families

Thank you for visiting our New Family Information Page, which is dedicated to you, our new students and families. We look forward to having your family join the Ashbury College community! If you have any questions, please contact the Admissions Office. Please note, we are in the process of finalizing our school start-up schedule and will be communicating this to all families once finalized. We are planning for a full return to school with face-to-face learning.

Ashbury Orientation for new students
Orientation activities will provide students with an opportunity to learn more about the day-to-day routines at Ashbury, meet their Teacher Advisor or Form Teacher, learn about the co-curricular activities offered for the fall term, and most importantly, meet other new and returning Ashburians!

Junior School Orientation (view revised schedule Sept 7)
Tuesday, September 8
8:40 am to 2 pm

Senior School Orientation (view schedule)
Tuesday, September 8 and Wednesday, September 9
8:40 am to noon
Two days, divided by cohort, completely dedicated to new students (and Ashbury Grade 8 grads who are moving to Senior School). Tuesday, September 8 (Cohort A – Alexander House and Connaught House) and Wednesday September 9 (Cohort B – New House and Woollcombe House).

Academic Resources

As a way of supporting our newly-enrolled families, we have compiled a list of academic resources that may assist with your child’s learning over the coming months. With over 200 new students enrolling at Ashbury for 2020–21, we understand that students will have completed their 2019–20 school years in a variety of ways. Our faculty and staff are committed to working with our newly-enrolled students to ensure that they have all the supports necessary for a seamless start to their academic experience at Ashbury in the fall of 2020.

New Family Online Events
Ashbury College has archived all online sessions for new families for reference. Here you will find past video sessions, and their related questions and answers.

Additional Resources
Ashbury College will also provide additional resources to new families that may be of interest to you. Please see notes below.

Calendar
For your planning purposes, please check the calendar for the 2020–2021 school year dates.

Uniforms
Our school store has moved online. If you have any questions, please contact the store manager by email.

Used Uniform sale
The Ashbury Guild will be hosting Used Uniform and Used Textbook Exchange/Sales on campus (outdoors) on September 4 and 8, by appointment only. Contact useduniform@ashbury.ca or usedtextbookexchange@ashbury.ca to make an appointment. Appointments will be 20 minutes for uniforms, 15 minutes for textbooks. Please consult the size guide in advance. All government-directed health protocols will be followed; more information will be provided after your appointment has been booked.

Senior School Course Selection
All students at Ashbury College work with our Student Services Department to select courses that align with their interests in the classroom. Student Services requires specific information so that we can advise both you and your child through the course selection process to finalize their program available (view the 2020–2021 Academic Guide for course information). Our grade-specific Academic Counsellors are highlighted below and available to advise you. Additional information can be found in the hyperlinks below.

Resources to assist in deciding upon Program Pathway and Course Selections:

Report Cards
Students entering Grades 9–12: Please forward the Student Services Department a translated copy of your child’s final current-grade report card and translated final transcript, as necessary, as well as a copy of their passport and birth certificate. Please scan and send these documents to Ms. Paula Rizzuti or by fax at 613-749-9724.

Students entering Grades 4–8: Please scan and forward a copy of your child’s final current-grade report card to Ms. Stephanie Garland.

Meal Plan
Ashbury College is reviewing all policies regarding the safe return-to-school in September. More information regarding our Meal Plan will be available soon.

Textbook and Electronic Book Ordering Instructions
For your 2020-2021 Academic Year textbooks and electronic books, please follow the following instructions and order online. Please note: Electronic textbooks (e-books) are highly recommended and are fully supported by all Ashbury faculty.

Magnus: Student Medical Records
As part of your child(ren)’s enrollment we ask that you provide us with important health information. This information is collected on a Student Medical Record (SMR) through our online health management system, called MAGNUS.

Please see this communication from the Wellness Centre to assist in entering your child(ren)’s health data. If you have any wellness-related questions, please contact the Wellness Centre.

Health Insurance
Health Insurance is part of the boarding and homestay tuition fees and is provided to all boarding and homestay students. Please review the guard.me Benefit Summary.

International Day students: proof of medical insurance is mandatory. Please confirm health insurance coverage when completing the online Magnus Health Forms.

Guard.me Insurance is available to non-boarding international students. Please contact wellness@ashbury.ca for more information.

Online tuition payment for International Students
Our international student payments portal makes it easy and affordable for families to pay local currency, or the currency of choice, from a home bank account. Try it today

Boarding Checklist
Please review this checklist to make sure you complete all of the administrative tasks to prepare for your child’s arrival in September. We also encourage you to review the Boarding Welcome for information about living on campus. We have also compiled a list of accommodations near the campus to help you plan your stay.

International Student Study Permit
A study permit is required for all students who are neither Canadian citizens nor permanent residents of Canada. Check requirements for study permit and visa (if applicable) here. If you require enrollment documentation (e.g. Letter of Acceptance) to support your study permit application, please contact Meeta Ashrit. When applying for a study permit, all non-residents under the age of 18 must provide proof that they have a Canadian custodian. Ashbury families who do not have friends or relatives in Canada who can serve in this capacity often rely on the professional services of several companies who provide this service:

Learn more about the Canadian Study Permit, visa, and custodianship requirements here.

Travel Assistance
Due to limited travel ability, Corporate traveller has agreed to assist families with travel bookings. More information is available here.

Student Computer Specifications
Students in Grades 7–12 bring their own computing device to school each day. This personal computing device needs to meet the Device Specifications recommended by the school.

Ashbury Bus Service Available
The Ashbury Bus Program will be serving the Manotick, Nepean/Barrhaven and Kanata/Stittsville neighbourhoods once again this year. The morning and afternoon bus program is going to be managed by Leduc Bus Lines. Leduc will use Twitter to update bus information in real time. The late bus will be managed by Ashbury and Actkidvity once again. Contact Diane Budge with questions about the service.

Football Camp
The football season will kick off on the first day of school for all interested students in Grades 8–12. All those interested in playing are to contact Coach Landon over the summer to receive the details. No football experience is required; all that is needed is a desire to be the best student athlete you can, and a high level of commitment. See you on the field!

Junior School: Supply Lists
Please click on this link for the School Supply List

Summer School
Ashbury College Summer Programs will be offered via distance learning and are live on the Ashbury website at summer.ashbury.ca. The Academic Prep workshops are offered at a 50% discount for newly-enrolled students; however, there is no discount for credit courses. The Academic Prep workshops (Math and Reading) may be used to supplement the learning loss for newly enrolled Junior and Senior students. The discount code for incoming students is available by contacting summer@ashbury.ca. We will review the delivery model of summer courses if provincial regulations change.

Ashbury’s Culture of Giving
Tuition fees cover basic operating costs, but as an independent school and a non-profit organization, Ashbury relies on philanthropic support from our community to deliver an exceptional educational experience. Annual donor support helps Ashbury provide enhancements across all programs (academic, the arts, athletics, student opportunities) and provide financial assistance to deserving students with demonstrated financial need. Now, perhaps more than ever, Ashbury is grateful for support directed toward our financial assistance program to assist families impacted by the COVID-19 pandemic. If you would like to get involved, please contact Stephanie Young, Director of Development.

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